Update Assets After a User Role Change

A change from an Administrator or an Author role to a Viewer role has a noteworthy impact. To locate and update assets where a user role was changed to Viewer, use the enhanced search or bulk update functionalities.

Impact on Assigned To or Sponsor

If a user with an Author, a Business Admin or an Administrator role is assigned to the Assigned To or Sponsor attribute of an asset is changed to a Viewer role, the user is left assigned to the asset. However, an Administrator or an Author can remove the Viewer user from the Assigned To or Sponsor of an asset.

Impact on Endorsements

If a user with an Author or an Administrator role has endorsed an asset and is then changed to a Viewer role, their endorsement remains on the asset.

If a user with an Author or an Administrator role has an asset review process assigned to them, and their role is changed to a Viewer, the user will not be able to endorse the asset. An Author or an Administrator must remove them from the Sponsor assignment.